The truth is that faxing is an important communication method that is used by a lot of businesses today. However, security breaches, cyber threats, and data breaches working around each corner render traditional faxing unsafe and insecure. Fortunately, technology provides a good solution that makes internet faxing possible. The following are some of the reasons to use online Gmail fax over the traditional fax.
Easy Access
One of the main reasons for using internet fax is that it outweighs traditional fax as it is accessible. In this modern era, mobile is the right way to go. You do not need to travel to your office to send, sign, or receive documents via fax. The internet allows you to receive and send faxes from anywhere as long as you have a mobile device and internet connection. In addition, a lot of internet fax providers provide mobile apps that make it easy for you to send, sign, receive and download important documents.
Save Storage and Space
As you know, fax machines are quite large and require a lot of space in your office. Nowadays, what you need is only an email address to receive and send faxes. Thus, you do not need the traditional fax machine. Other than saving physical storage space, the fax providers provide adequate data storage to archive old faxes and files.
Go Green
The good thing about internet fax is that it is easier for businesses and users to go green. This is because all outgoing and incoming faxes are saved as digital files. Thus, they can be uploaded and downloaded in a wide range of formats. Thus, it is vital to consider investing in cloud storage if you do a lot of file management and faxing. The fact that electronic faxes can be signed electronically reduces the need for producing hard copies.
Organization
Increasing storage, reducing paper clutter, and saving space all improve the organization. You can get rid of the traditional fax machine; you mitigate the risk of losing vital paperwork. The good thing about internet faxing is that it allows faxers to save their received and sent faxes online. A lot of internet fax providers can allow you to sort files and faxes by the sender, keywords, and date. This means you can find the documents you want in minutes rather than hours without headaches.
